Skip to main content
Add as a preferred source on Google

School District Makes Paper A Thing of the Past

  • 12/01/16
school hallways

Since implementation, roughly 90 percent of Bulloch’s personnel forms have gone completely paperless, including new employee documents. Paper is now a thing of the past.

Bulloch County Schools, located in southeast Georgia, was in search of a new accounting solution, as well as a better way to manage documents. The district had so many paper files they were shipping boxes to an off-site warehouse, resulting in a time-consuming process to find and access records.

With Softdocs, the district greatly reduced time spent managing document-based tasks and eliminated many of the errors that used to plague the business processes in their finance and HR departments — all while staying within budget.

“Before Softdocs, we would have to ship boxes and boxes of paper to our warehouse,” says Troy Brown, Bulloch’s chief financial officer. “And every time we needed to look at an archived document, we’d have to drive out to the warehouse, get dirty from head-to-toe and dig out the right piece of paper. Now, everything is automated and electronic content management capture, storage and retrieval is automated.”

In addition, another improved business process is employee reimbursement. Previously, it would take days just to get all the data to the district office for approval, and even longer for the check to be cut and sent back to the employee. Now, employees can attach scanned receipts and invoices directly to the reimbursement form in Softdocs and it is sent to the reimbursement personnel within minutes.

Since implementation, roughly 90 percent of Bulloch’s personnel forms have gone completely paperless, including new employee documents. Paper is now a thing of the past.

Adds Brown, “Whenever we hire a new employee, there are countless forms employees have to complete for HR and payroll. But with Softdocs, employees can log on and fill everything in electronically, then immediately send it through the workflow for approval. Once it’s approved, Softdocs picks it up and archives everything in the system.”

www.softdocs.com

This article originally appeared in the issue of .

Featured

  • New Jersey Day School Opens New Science & Entrepreneurship Building

    Saddle River Day School (SRDS) in Saddle River, N.J., recently celebrated the grand opening of the new Dr. Kristen Walsh Hall of Science & Entrepreneurship, according to a news release. The school partnered with DIG Architecture on the 32,000 square foot facility, completed on a 17-month construction timeline in time for the beginning of the new school year.

  • Auburn University Debuts $224M STEM + Agricultural Sciences Complex

    Auburn University in Auburn, Ala., recently opened its new $224-million STEM + Agricultural Sciences Complex, the largest research construction project in the university’s history, according to university news. The facility measures more than 265,000 square feet and brings six departments from the College of Agriculture and College of Sciences and Mathematics together under one roof.

  • UPenn Announces Completion of New Veterinary Education Facility

    The University of Pennsylvania in Philadelphia, Penn., recently finished construction on an 11,800-square-foot veterinary education building, according to a news release. The Gail P. Riepe Center for Advanced Veterinary Education is the first dedicated classroom facility at the New Bolton Center, a large-animal hospital and campus about 35 miles west of the campus proper.

  • Photo courtesy of Kraus-Anderson

    Concordia College Completes Memorial Auditorium Renovations

    Concordia College in Moorhead, Minn., recently completed a $2.5-million renovation project to Memorial Auditorium, a news release reports. The college partnered with Kraus-Anderson for the project’s construction and ICON Architectural Group for its design.