Skip to main content
Add as a preferred source on Google

Why should we use a document management system?

  • By Jesse Wood
  • 09/01/19

The higher education world is full of paper. Final exams, transcripts, financial aid forms, student records, and athletics documents fill filing cabinets in universities and colleges nationwide. When one of these documents is needed, finding it can be a challenge for whoever has to look through the filing cabinets, hoping the document was put in the correct place.

Traditional paper storage also takes up valuable real estate on campuses that could otherwise be used for classrooms, or to provide additional resources to students.

While technological advances have revolutionized education—Smart Boards replacing chalkboards, online testing, tablets replacing textbooks, etc.—many universities and colleges are still using old, inefficient processes to manage their paper documents. There must be a more efficient, streamlined method to handle all of the documents in the higher education world, right?

There is. The answer is a document management solution (DMS).

Many colleges and universities still utilize an archaic method of filing, which costs more than a digital document management system. Aside from cost, perhaps the most compelling reason to use a DMS is for security. A DMS can keep all your documents secure and easily accessible. Your filing cabinets are probably full of student, faculty, and other records required to keep your college running. Why risk the security of these documents?

Don’t put your students’ records at risk. Increase your efficiency and save money by using the most secure, user-friendly document management system available. You won’t believe how easy it is to go paperless!

This article originally appeared in the College Planning & Management September 2019 issue of Spaces4Learning.

About the Author

Jesse Wood is the CEO of eFileCabinet (www.efilecabinet.com), a best-of-breed advanced document management system. Wood has 20 years of leadership experience innovating custom technical solutions for a wide range of business applications.

Featured

  • Chartwells Launches Campus Dining Evaluation Framework

    Contract food-service management provider Chartwells Higher Education recently announced the launch of BLUEPRINT, according to a news release. The evaluation framework was designed to provide a data-driven and customizable roadmap towards optimizing campus dining services and, by extension, the student experience.

  • Surging Demand for Student Housing Fuels Major Campus Investment Opportunities

    University leaders throughout the U.S. are accelerating plans to modernize and expand student housing as enrollment stabilizes and demand for on-campus living rebounds. Recent data from the National Center for Education Statistics indicates that total postsecondary enrollment is projected to grow through the end of the decade, with undergraduate enrollment alone expected to increase by more than 8 percent by 2030.

  • Rhode Island Boarding School Completes Student Dorm Renovations

    St. George’s School in Middletown, R.I., recently announced the completion of a $26-million renovation project on Arden-Diman-Eccles Dormitory, according to a news release. The school partnered with Voith & Mactavish Architects (VMA) on the new space, which places a new focus on collaborative community spaces open to both boarding students and day students.

  • Image courtesy of Kahler Slater

    UW–Madison Announces Completion of Morgridge Hall

    The University of Wisconsin–Madison recently announced that construction is complete on Morgridge Hall, a new academic building, according to a news release. The facility opened September 3 at the start of the fall semester, consolidating the School of Computer, Data & Information Sciences into a single facility for the first time.