Skip to main content
Add as a preferred source on Google

School District Makes Paper A Thing of the Past

  • 12/01/16
school hallways

Since implementation, roughly 90 percent of Bulloch’s personnel forms have gone completely paperless, including new employee documents. Paper is now a thing of the past.

Bulloch County Schools, located in southeast Georgia, was in search of a new accounting solution, as well as a better way to manage documents. The district had so many paper files they were shipping boxes to an off-site warehouse, resulting in a time-consuming process to find and access records.

With Softdocs, the district greatly reduced time spent managing document-based tasks and eliminated many of the errors that used to plague the business processes in their finance and HR departments — all while staying within budget.

“Before Softdocs, we would have to ship boxes and boxes of paper to our warehouse,” says Troy Brown, Bulloch’s chief financial officer. “And every time we needed to look at an archived document, we’d have to drive out to the warehouse, get dirty from head-to-toe and dig out the right piece of paper. Now, everything is automated and electronic content management capture, storage and retrieval is automated.”

In addition, another improved business process is employee reimbursement. Previously, it would take days just to get all the data to the district office for approval, and even longer for the check to be cut and sent back to the employee. Now, employees can attach scanned receipts and invoices directly to the reimbursement form in Softdocs and it is sent to the reimbursement personnel within minutes.

Since implementation, roughly 90 percent of Bulloch’s personnel forms have gone completely paperless, including new employee documents. Paper is now a thing of the past.

Adds Brown, “Whenever we hire a new employee, there are countless forms employees have to complete for HR and payroll. But with Softdocs, employees can log on and fill everything in electronically, then immediately send it through the workflow for approval. Once it’s approved, Softdocs picks it up and archives everything in the system.”

www.softdocs.com

This article originally appeared in the issue of .

Featured

  • University of Kansas Breaks Ground on Entrepreneurship Hub

    The University of Kansas in Lawrence, Kan., recently held a groundbreaking ceremony for the new KU Entrepreneurship Hub, according to university news. The Hub is part of the university’s School of Business and will include spaces for experiential learning and programming.

  • Academy of Classical Education Breaks Ground in Louisiana

    Charter Schools USA (CSUSA) recently announced the groundbreaking of a new public charter school in Covington, La., according to a news release. The Academy of Classical Education at Covington will enroll students in grades K–8 and is scheduled for completion in August 2026, just in time for the new school year.

  • Kimball International Releases Curated Design Support Program

    Commercial furnishings company Kimball International recently announced the launch of a new end-to-end design support program, DesignSuite. According to a news release, its goal is to guide architecture & design professionals and dealer partners through the process from vision to specification.

  • Ohio State University Opens 26-Story Hospital

    The Ohio State University Wexner Medical Center recently opened in Columbus, Ohio, standing 26 stories and covering 1.9 million square feet, according to a university news release. The project marks ten years of effort and is the university’s largest single-facility construction project ever.