Skip to main content
Add as a preferred source on Google

School District Makes Paper A Thing of the Past

  • 12/01/16
school hallways

Since implementation, roughly 90 percent of Bulloch’s personnel forms have gone completely paperless, including new employee documents. Paper is now a thing of the past.

Bulloch County Schools, located in southeast Georgia, was in search of a new accounting solution, as well as a better way to manage documents. The district had so many paper files they were shipping boxes to an off-site warehouse, resulting in a time-consuming process to find and access records.

With Softdocs, the district greatly reduced time spent managing document-based tasks and eliminated many of the errors that used to plague the business processes in their finance and HR departments — all while staying within budget.

“Before Softdocs, we would have to ship boxes and boxes of paper to our warehouse,” says Troy Brown, Bulloch’s chief financial officer. “And every time we needed to look at an archived document, we’d have to drive out to the warehouse, get dirty from head-to-toe and dig out the right piece of paper. Now, everything is automated and electronic content management capture, storage and retrieval is automated.”

In addition, another improved business process is employee reimbursement. Previously, it would take days just to get all the data to the district office for approval, and even longer for the check to be cut and sent back to the employee. Now, employees can attach scanned receipts and invoices directly to the reimbursement form in Softdocs and it is sent to the reimbursement personnel within minutes.

Since implementation, roughly 90 percent of Bulloch’s personnel forms have gone completely paperless, including new employee documents. Paper is now a thing of the past.

Adds Brown, “Whenever we hire a new employee, there are countless forms employees have to complete for HR and payroll. But with Softdocs, employees can log on and fill everything in electronically, then immediately send it through the workflow for approval. Once it’s approved, Softdocs picks it up and archives everything in the system.”

www.softdocs.com

This article originally appeared in the issue of .

Featured

  • DFW-Area District Opens New Replacement Middle School

    The Eagle Mountain-Saginaw Independent School District near Fort Worth, Texas, recently held a ribbon-cutting ceremony for a new replacement middle school campus, according to a news release. The new facility for Wayside Middle School, originally established in 1964, was built on the site of the former district administration building and funded through Bond Proposition A in 2023.

  • golden trophies with falling confetti

    Spaces4Learning Launches 2026 New Product Awards

    Spaces4Learning is happy to announce that we’re now accepting entries for the 2026 New Product Awards! The awards program recognizes the outstanding product development achievements of manufacturers and suppliers whose products or services are considered particularly noteworthy.

  • Houston-Area High School Breaks Ground on 117,000SF Multi-Use Facility

    North Shore Senior High School, part of Galena Park ISD in Houston, Texas, recently broke ground on a new multi-use facility for student extracurriculars, according to a news release. The North Shore Multi-Use Facility will include dedicated practice and training space for the school’s athletics and fine arts programs.

  • Wisconsin District Breaks Ground on New Elementary School

    The School District of La Crosse in La Crosse, Wis., recently broke ground on a new elementary school that will consolidate the students and staff of two existing schools, according to local news. Funding for the school comes from a $53-million referendum approved in 2024.