School District Makes Paper A Thing of the Past

school hallways

Since implementation, roughly 90 percent of Bulloch’s personnel forms have gone completely paperless, including new employee documents. Paper is now a thing of the past.

Bulloch County Schools, located in southeast Georgia, was in search of a new accounting solution, as well as a better way to manage documents. The district had so many paper files they were shipping boxes to an off-site warehouse, resulting in a time-consuming process to find and access records.

With Softdocs, the district greatly reduced time spent managing document-based tasks and eliminated many of the errors that used to plague the business processes in their finance and HR departments — all while staying within budget.

“Before Softdocs, we would have to ship boxes and boxes of paper to our warehouse,” says Troy Brown, Bulloch’s chief financial officer. “And every time we needed to look at an archived document, we’d have to drive out to the warehouse, get dirty from head-to-toe and dig out the right piece of paper. Now, everything is automated and electronic content management capture, storage and retrieval is automated.”

In addition, another improved business process is employee reimbursement. Previously, it would take days just to get all the data to the district office for approval, and even longer for the check to be cut and sent back to the employee. Now, employees can attach scanned receipts and invoices directly to the reimbursement form in Softdocs and it is sent to the reimbursement personnel within minutes.

Since implementation, roughly 90 percent of Bulloch’s personnel forms have gone completely paperless, including new employee documents. Paper is now a thing of the past.

Adds Brown, “Whenever we hire a new employee, there are countless forms employees have to complete for HR and payroll. But with Softdocs, employees can log on and fill everything in electronically, then immediately send it through the workflow for approval. Once it’s approved, Softdocs picks it up and archives everything in the system.”

www.softdocs.com

This article originally appeared in the issue of .

Featured

  • University of Kentucky Sees Positive Results from Energy Efficiency Program

    The University of Kentucky in Lexington, Ky., recently announced the results of its Energy Program in Facilities Management, put into place eight years ago, according to a news release. Between the fiscal years of 2017 and 2025, the university’s campus grew by 13.6% while the energy use per square foot dropped by 19.2%.

  • New Campus Stadiums Evolve Beyond Sports into Community Assets

    New campus planning documents reveal an abundance of high interest in new stadiums, or renovations and repurposing projects for existing facilities. Many universities, in fact, are developing campus complexes with new stadiums as a draw for retail, hotels, and student housing. Multipurpose facilities with high-end features are being designed to attract large sports events of various types, concerts, and other university functions.

  • Florida Elementary School to Undergo $47M Reconstruction

    The School District of Osceola County in Kissimmee, Fla., recently announced a partnership with construction firm Skanska to reconstruct Reedy Creek Elementary School, according to a news release. The $47-million project will involve the new construction of a 96,000-square-foot academic center, renovating the remaining facilities, a full-site redevelopment, and demolishing portions of the existing school.

  • Tennant Company Launches Autonomous Floor Scrubber

    Cleaning equipment and solutions provider Tennant Company recently launched the new X6 ROVR, a mid-sized robotic scrubber designed for large commercial and light-industrial environments, according to a news release. The autonomous machine can clean up to 75,000 square feet peer cycle with minimal needs for manual assistance.

Digital Edition