Why Inspections Are Necessary

• By Mike Halligan
• 02/01/18

Over the course of 2017, I attended six conferences that covered fire and life safety issues. Half of the conferences had speakers that covered the 3E’s—Educational, Engineering and Enforcement options for fire and life safety. The other meetings were focused on Engineering—primarily the role of facilities operations to maintain and inspect the fire and life safety components found in buildings. All of the meetings had formal and informal discussions about what facilities staff and inspections have uncovered during periods of construction or what contractors have tried to say was acceptable or an equivalent level of fire protection.

If there was ever a need to convince your administration why increased inspection of facilities under construction are required or why you need to contract with outside firms to conduct inspections for compliance it comes from the examples shared at these meetings. Here are a few examples of what went wrong—I share them so you can think about projects in your facilities where activities compromised life safety. These can become your speaking points for additional resources to conduct risk assessments and inspections during periods of construction.

• A contractor installed hollow core doors on a seven-story stairwell and sprayed the doors with a fire-retardant paint. This is not permitted!
• Another project had a contractor install a sidewall fire sprinkler head in the ceiling “to create a wall of water” to eliminate the need for a rated wall and door to a stairway.
• A contractor eliminated a third of the exiting from the building because it was near but not in the construction zone. The justification was that two of six classrooms were converted into construction offices eliminating the need for the third exit. In reality, 90 percent of the occupancy load of the building was still present.
• Fire stopping was completed between floors using newspaper in place of mineral fiber. When asked why, the contractor explained is was just the caulking material that mattered. Again, this is not permitted!

There are many more examples similar to these. The point I want to make is that we are responsible for not only managing “facilities renewal” projects in our buildings, but also to make sure these projects are completed properly. The examples here were from programs that have really good inspection teams. After the sessions where these examples were shared, other individuals came up to me and shared that they don’t have the time or expertise to find even these most blatant examples of improper construction or impacts to life safety.

We are all understaffed (another common theme) and expected to juggle many projects, all the while hoping we don’t miss a crucial project detail. What I am suggesting is that we have the hard conversations with leaders in our organizations that clearly point to the risks and liabilities the organization inherits when construction projects take place in our buildings. We are all here to see that projects are completed as designed. Think about the stairwell door example—the project paid for a rated door, not a hollow core door. If we are truly doing our job, we will lay out a plan that includes budget to hire staff with the knowledge needed to reduce risk exposure during periods of construction in our facilities. To build your argument, simply think about examples you have seen during your career and couple them with fire code requirements.

Asking for resources to adequately conduct a risk assessment prior to construction, as well as adequate resources for inspections, will greatly reduce risk in your facility during construction. For assistance, talk with your risk and insurance management team. They will be able to give you data to support your request. Insurance managers are a great resource for converting risk and mitigation efforts into dollars. They will be able to explain, from a financial standpoint, why investing in risk assessments and inspections can save funding for the organization. One risk mananger indicated that they were able to hire an individual to inspect a series of buildings for 7.5 cents per square foot, and on another multi-building project found a contractor to do the same work for just over 5 cents per square foot. In both cases, the risk manager indicated that they had no delays due to failed inspections and no life safety violations or incidents during the span of the project.

This article originally appeared in the School Planning & Management February 2018 issue of Spaces4Learning.