Skip to main content
Add as a preferred source on Google

Why should we use a document management system?

  • By Jesse Wood
  • 09/01/19

The higher education world is full of paper. Final exams, transcripts, financial aid forms, student records, and athletics documents fill filing cabinets in universities and colleges nationwide. When one of these documents is needed, finding it can be a challenge for whoever has to look through the filing cabinets, hoping the document was put in the correct place.

Traditional paper storage also takes up valuable real estate on campuses that could otherwise be used for classrooms, or to provide additional resources to students.

While technological advances have revolutionized education—Smart Boards replacing chalkboards, online testing, tablets replacing textbooks, etc.—many universities and colleges are still using old, inefficient processes to manage their paper documents. There must be a more efficient, streamlined method to handle all of the documents in the higher education world, right?

There is. The answer is a document management solution (DMS).

Many colleges and universities still utilize an archaic method of filing, which costs more than a digital document management system. Aside from cost, perhaps the most compelling reason to use a DMS is for security. A DMS can keep all your documents secure and easily accessible. Your filing cabinets are probably full of student, faculty, and other records required to keep your college running. Why risk the security of these documents?

Don’t put your students’ records at risk. Increase your efficiency and save money by using the most secure, user-friendly document management system available. You won’t believe how easy it is to go paperless!

This article originally appeared in the College Planning & Management September 2019 issue of Spaces4Learning.

About the Author

Jesse Wood is the CEO of eFileCabinet (www.efilecabinet.com), a best-of-breed advanced document management system. Wood has 20 years of leadership experience innovating custom technical solutions for a wide range of business applications.

Featured

  • St. Lucie County, Fla., Breaks Ground on New K–8 School

    St. Lucie Public Schools in St. Lucie County, Fla., recently held a groundbreaking ceremony for a new K–8 school, according to a news release. The district partnered with Spiezle Architectural Group, Inc., for the design of the upcoming Ft. Pierce K–8 School, which comprises six buildings covering 215,000 square feet.

  • Missouri Child Development Center Completes $2.3M Expansion

    The Urban Sprouts Child Development Center in St. Louis, Mo., recently announced the completion of a $2.3-million expansion and adaptive reuse project, according to a news release. The new space includes a retail café, outdoor learning space, and a support office building.

  • California District Opens New Robotics Center

    The Fremont Union High School District (FUHSD) in Cupertino, Calif., recently held a Grand Opening ceremony for a new, district-wide Robotics Center, according to a news release. The 14,500-square-foot facility was designed by Quattrocchi Kwok Architects (QKA); Landmark Constructors served as the builder and Blach Construction as general construction manager.

  • Montclair State University Starts Construction on $120M STEM Building

    Montclair State University in Montclair, N.J., recently broke ground on a new $120-million Interdisciplinary Science Building, according to university news. The university partnered with HoK Architects for the project’s design, and it’s scheduled to open in time for the 2028–29 academic year.