Why should we use a document management system?
The higher education world is full
of paper. Final exams, transcripts, financial aid
forms, student records, and athletics documents
fill filing cabinets in universities and colleges nationwide.
When one of these documents is needed,
finding it can be a challenge for whoever has
to look through the filing cabinets, hoping the
document was put in the correct place.
Traditional paper storage also takes up
valuable real estate on campuses that could
otherwise be used for classrooms, or to provide
additional resources to students.
While technological advances have
revolutionized education—Smart Boards
replacing chalkboards, online testing, tablets
replacing textbooks, etc.—many universities
and colleges are still using old, inefficient
processes to manage their paper documents.
There must be a more efficient, streamlined
method to handle all of the documents in the
higher education world, right?
There is. The answer is a document management
solution (DMS).
Many colleges and universities still utilize an
archaic method of filing, which costs more than
a digital document management system. Aside
from cost, perhaps the most compelling reason
to use a DMS is for security. A DMS can keep all
your documents secure and easily accessible.
Your filing cabinets are probably full of student,
faculty, and other records required to keep your
college running. Why risk the security of these
documents?
Don’t put your students’ records at risk.
Increase your efficiency and save money by
using the most secure, user-friendly document
management system available. You won’t
believe how easy it is to go paperless!
This article originally appeared in the College Planning & Management September 2019 issue of Spaces4Learning.
About the Author
Jesse Wood is the CEO of eFileCabinet (www.efilecabinet.com), a best-of-breed advanced document management system. Wood has 20 years of leadership experience innovating custom technical solutions for a wide range of business applications.