Skip to main content
Add as a preferred source on Google

To Bid Or Not To Bid?

  • By Duff Erholtz
  • 06/01/17

With all due respect to Mr. Shakespeare, the real question is determining whether or not to do your own bid or to utilize another public agency’s cooperative agreement. Here’s what you need to know to be strategic in your use of cooperative agreements. It starts internally with your campus. Ask the following: Do you understand your legal authority? Is your legal counsel familiar? Has your campus utilized cooperative agreements before? Does your Board or Council need to approve the use? What does your political landscape look like? Can social goals or local preference initiatives be achieved?

Next, evaluate the various cooperative organizations: How long has the cooperative been operating? Does your campus need to join the cooperative? Is there a fee? Was the solicitation advertised? Where and how? What procurement laws does the cooperative follow in soliciting, evaluating and awarding contracts? Has the cooperative received third-party audits, peer review or awards? What is the level of the cooperative’s customer service? Does its website contain accessible and thorough documentation?

Finally, and most importantly, analyze the actual contract: Does the awarded contract contain the specific solution you need? When was the contract awarded, and when does it expire? What are the qualifications, capabilities and financial health of the awarded supplier? How is pricing addressed (i.e., percentage discount, ceiling-based pricing)? Are the terms and conditions of the contract amendable? Is there a rebate on the contract? How is it paid?

This article originally appeared in the issue of .

About the Author

Duff Erholtz serves as a Membership Development administrator at National Joint Powers Alliance. Contact him at [email protected] or visit njpa.co/NCPProadmap.

Featured

  • Rethinking K-12 Schools as a Continuous Learning Experience

    Most students move through three or more separate facilities during their K-12 journey, yet the built environments they encounter at each stage have traditionally been designed in isolation, with little continuity in spatial language, learning philosophy, or physical resources. Each new school is a reset with different layouts, learning models, expectations, and ways of moving through a building. The next generation of school design is making the case that the first day of kindergarten and the last day of high school can and should feel connected through common support systems and infrastructure in the physical environment.

  • Montclair State University Debuts New VR Facility

    Montclair State University in Montclair, N.J., recently announced the completion of a new virtual reality learning facility developed in partnership with Dreamscape Learn, according to a news release. The 2,450-square-foot lab space is inside the College of Communication and Media building and will serve students pursuing careers in digital media, virtual reality, and content creation.

  • California District Opens New Continuation High School

    The Fort Bragg Unified School District (FBUSD) in Fort Bragg, Calif., recently held a ribbon-cutting ceremony for Noyo High School, a continuation high school that provides alternative education options for students in grades 6–12, according to a news release. The district partnered with Quattrochi Kwok Architects for design and FRC Inc. for construction, and the project’s funding came from Local Bond Measure B.

  • DLR Group Hires Three for Higher Education Practice

    Integrated design firm DLR Group recently announced that it has brought three new hires on board to help shape its higher education practice in California and the northeast, according to a press release.